KENNEWICK, Wash., Feb. 17, 2014 /PRNewswire-iReach/ -- Simple and consistent workflow processes are necessary for any company that has a desire to keep their office running efficiently. Productivity is significantly impacted by the way an office is run, and an office with streamlined workflow processes is much more likely to be successful than a disorderly office. Pacific Office Automation Kennewick understands the importance of a streamlined office, and is urging companies to take a proactive approach when it comes to matters of efficiency, productivity and profitability.
"There are very few offices that run in an optimal fashion," said a representative with Pacific Office Automation Kennewick. "There is always something that can be improved upon, so it is very important for office managers to really analyze the efficiency of the office in which they work by committing to a constant evaluation of workflow processes."
One process that the representative specifically mentioned as a process that rarely runs optimally has to do with document tracking. It seems that as documents move throughout the office's chain of command, there is an increased likelihood that the document can be lost or altered, or a filing system can be changed. With time-sensitive documents, this should never be the case.
"There needs to be a system in place that helps to prevent mishaps that involve important or time-sensitive documents," said the representative. "If a document is misplaced or is changed, there is a lot of time wasted in searching for the document or having to re-edit the document. Processes that have to be repeated are incredibly inefficient."
The representative recommended that companies invest in a document tracking system in order to prevent these workflow inefficiencies from interrupting the normal course of business.
"Document tracking allows for the employee to control many of the aspects of the process," said the representative. "They can control the printing, scanning, copying or faxing while the manager is able to track when a document is edited, stored, moved or manipulated. The process is much more streamlined in this way."
The document tracking system is available through Pacific Office Automation Kennewick, a company that has helped a number of businesses streamline their office workflow processes.
"There are a number of services that Pacific Office Automation offers that can be of help in terms of improving efficiency," said the representative. "Document tracking is simply one of many."
About Pacific Office Automation
Pacific Office Automation (http://www.pacificoffice.com) is a leader in managed print services and office solutions. Since 1976, Pacific has grown to become the industry's largest independent dealership with over twenty locations throughout Washington, Oregon, California, Arizona, New Mexico, Utah and Colorado. The company is also one of the world's largest dealers for Konica Minolta, Canon, Ricoh, Sharp, Lexmark, Toshiba, and HP copiers, printers, faxes and multifunctional devices, as well as Muratec faxes. At Pacific, we believe the best way to serve local clients is to focus our attention and energy on helping customers until we can say, "Problem Solved."
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SOURCE Pacific Office Automation